Project Binder for

Alyssa & Ryan

May 14, 2022

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Details | Clients | Vendors | Project Notes | Timeline Summary

Project Details

Alyssa & Ryan
Saturday, May 14, 2022
Package:
Wedding Feature
Addons:
Delivery Date:

Client Contacts

Alyssa Zoll

Bride

alyssabethzoll@gmail.com

4111 Bridgeport Dr
Lansing, MI 48911

Ryan Joy

Groom

(989) 640-6688

ryanjoy21@gmail.com

Videographers

Meeting at the office and carpooling to Record Box Loft

Videographers will need to split up during prep. Probably easiest to drop one videographer at the venue and have the other travel to the hotel with the guys when the PhotoG's second shooter does the same.

Vendors

Holiday Inn Battle Creek

Hotel

12812 Harper Village Dr, Battle Creek, MI 49014

Record Box Loft

Venue

(269) 261-1095

events@recordboxloft.com

15 Carlyle St, Third Floor,
Battle Creek, MI 49017

Heather Kanillopoolos Photography

Photographer

(734) 649-4279

hello@heatherkan.com

HotBeats Entertainment

DJ

(517) 402-6911

hotbeatsent@gmail.com

Plumeria Botanical Boutique

Florist

(269) 963-9499

elisha@plumeriami.com

1364 W Michigan Ave
Battle Creek, MI 49037

EMA Catering

Catering

269-207-9831 or 269-568-0566

alittle@ema-enterprises.com

677 Romence Rd
Portage, MI 49024

B & W Charters Inc

Shuttle

(269) 345-4222

quotes@bwcharters.com

123 King Hwy, Kalamazoo, MI 49001

Jacob Campbell (Officiant/Bartender)

Officiant

Bartender

Family Friend

Woodland Park and Nature Preserve

Photography Location

(269) 969-8945

woodlandpark@comcast.net

2518 Gethings Rd, Battle Creek, MI 49015

Vendor & Location Notes

Project Notes

Alyssa & Ryan were initially a 2021 couple, and moved their date to this year. They were legally married last year so this ceremony is gonna be a bit watered down, the whole day is "really for the formality of it". They've been super cool to work with so far, so we're excited to make a dope video for them!

~~Videographers will need to split up during prep. Probably easiest to drop one videographer at the venue and have the other travel to the hotel with the guys when the PhotoG's second shooter does the same. ~~

As of this writing, the couple is still deciding if they want to do letter voice-over's on the day.** Upon arrival, ask the bride what they decided about the letters**. If they do want to do letters, do Alyssa's while the bridesmaids are getting dressed and the groom upon his arrival to the venue and before the first look. We've already talked with the couple about when to do the letters, but please remind them in the morning that we need to sneak away at those times to do those recordings in a quiet place.

Locations
Record Box Loft - Both C&R
Alyssa prep at Record Box Loft
Guys prep at hotel - Holiday Inn Battle Creek.

Possible Split-up Notes
Guys getting ready at hotel while ladies at venue-- possibly drop 1st shtr at venue then drive to hotel?

Timeline Overview
9:00 - Hair and makeup begins ~~
~~12:00pm UNF Arrival

12:30 - Photography begins: dress, shoes, getting ready, last of hair/makeup process
12:30PM - One Videographer travels to hotel for groom prep
1:00 - Bridesmaids get dressed
~~ If doing letters, do Alyssa's then~~
1:15 - Bride gets dressed ~~
~~ Do letter for groom before first look

1:45 - Heather(Photographer) gets groom in place for first look
2:00 - First look, bride and groom photographs
2:30 - Bridal party and bride and groom photographs
3:30 - Buffer time, bridal party freshens up, photographer(s) prep for the ceremony
4:30 - Ceremony
5:00 - Cocktail Hour
5:20 - Photographs of reception decor (also, bride is bustled?)
6:00 - Guests led to reception area, asked to be seated, bridal party lines up for entrance
6:15pm- Enter reception
6:20pm- Toasts ~~
~~6:25pm- Speeches

6:45pm - Dinner begins
7:45pm - Cake Cutting
7:50 - First dance, special dances
8:00 - Open dancing
11:00pm - Bar Closes

Couple & Party
Bride's Name: Alyssa Zoll
Groom's Name: Ryan Joy

Officiant/Bartender - (Family Friend?) - Jacob Campbell

HotBeats Enterainment
DJ Rick Hernandez

Vendor Notes
Ceremony Audio: DJ/Venue?
Reception Audio: DJ/Venue?
Add notes from emails from vendors here

Style Notes
Music: Fans of country music, but "doesn't fit the vibe" of what they're going for, so no country. Something more elegant "than fergi" during the video. Doesn't want to do approval.

 Letters/VO:  not writing own vows-- legally married last year, this is just for the ceremony of it.  Ceremony will be short and to the point. 

 Composition/Editing: No preferences, "do your creative thing"

Timeline Summary

12pm - Photographer and UNF arrival
12:45 - Bridesmaids get dressed
1pm - Bride gets dressed
1:45 - Leave for first look at Woodland Park and Nature Preserve (Gethings Road Entrance!)
2pm - First Look/Bride & Groom Photos
2:30 - Bridal Party Photos
3:30 - Back to Venue
4:30 Ceremony
5pm - Cocktail Hour
6:15 - Grand Entrance
6:20 - Welcome Toasts
6:25 - Speeches/Dinner Blessing
6:45 - Dinner
7:45 - Cake Cutting
7:50 - First Dances
8pm - Open Dances
10pm - Photo End

Photo Timeline Discrepancies
6:15 - Enter reception, cut cake
6:30 - Toasts, dinner blessing
7pm - Dinner begins
8:00 - First dance, special dances
8:15 - Open dancing
[9:00 - Sunset - maybe some sunset photos?]