Project Binder for
May 14, 2022
Meeting at the office and carpooling to Record Box Loft
Videographers will need to split up during prep. Probably easiest to drop one videographer at the venue and have the other travel to the hotel with the guys when the PhotoG's second shooter does the same.
Alyssa & Ryan were initially a 2021 couple, and moved their date to this year. They were legally married last year so this ceremony is gonna be a bit watered down, the whole day is "really for the formality of it". They've been super cool to work with so far, so we're excited to make a dope video for them!
~~Videographers will need to split up during prep. Probably easiest to drop one videographer at the venue and have the other travel to the hotel with the guys when the PhotoG's second shooter does the same. ~~
As of this writing, the couple is still deciding if they want to do letter voice-over's on the day.** Upon arrival, ask the bride what they decided about the letters**. If they do want to do letters, do Alyssa's while the bridesmaids are getting dressed and the groom upon his arrival to the venue and before the first look. We've already talked with the couple about when to do the letters, but please remind them in the morning that we need to sneak away at those times to do those recordings in a quiet place.
Record Box Loft - Both C&R
Alyssa prep at Record Box Loft
Guys prep at hotel - Holiday Inn Battle Creek.
Possible Split-up Notes
Guys getting ready at hotel while ladies at venue-- possibly drop 1st shtr at venue then drive to hotel?
9:00 - Hair and makeup begins ~~
~~12:00pm UNF Arrival
12:30 - Photography begins: dress, shoes, getting ready, last of hair/makeup process 12:30PM - One Videographer travels to hotel for groom prep 1:00 - Bridesmaids get dressed
~~ If doing letters, do Alyssa's then~~
1:15 - Bride gets dressed ~~
~~ Do letter for groom before first look
1:45 - Heather(Photographer) gets groom in place for first look 2:00 - First look, bride and groom photographs 2:30 - Bridal party and bride and groom photographs 3:30 - Buffer time, bridal party freshens up, photographer(s) prep for the ceremony 4:30 - Ceremony 5:00 - Cocktail Hour 5:20 - Photographs of reception decor (also, bride is bustled?) 6:00 - Guests led to reception area, asked to be seated, bridal party lines up for entrance 6:15pm- Enter reception 6:20pm- Toasts ~~
6:45pm - Dinner begins 7:45pm - Cake Cutting 7:50 - First dance, special dances 8:00 - Open dancing 11:00pm - Bar Closes
Couple & Party
Bride's Name: Alyssa Zoll
Groom's Name: Ryan Joy
Officiant/Bartender - (Family Friend?) - Jacob Campbell
DJ Rick Hernandez
Ceremony Audio: DJ/Venue?
Reception Audio: DJ/Venue?
Add notes from emails from vendors here
Music: Fans of country music, but "doesn't fit the vibe" of what they're going for, so no country. Something more elegant "than fergi" during the video. Doesn't want to do approval.
Letters/VO: not writing own vows-- legally married last year, this is just for the ceremony of it. Ceremony will be short and to the point. Composition/Editing: No preferences, "do your creative thing"
12pm - Photographer and UNF arrival
12:45 - Bridesmaids get dressed
1pm - Bride gets dressed
1:45 - Leave for first look at Woodland Park and Nature Preserve (Gethings Road Entrance!)
2pm - First Look/Bride & Groom Photos
2:30 - Bridal Party Photos
3:30 - Back to Venue
5pm - Cocktail Hour
6:15 - Grand Entrance
6:20 - Welcome Toasts
6:25 - Speeches/Dinner Blessing
6:45 - Dinner
7:45 - Cake Cutting
7:50 - First Dances
8pm - Open Dances
10pm - Photo End
Photo Timeline Discrepancies
6:15 - Enter reception, cut cake
6:30 - Toasts, dinner blessing
7pm - Dinner begins
8:00 - First dance, special dances
8:15 - Open dancing
[9:00 - Sunset - maybe some sunset photos?]